We are very pleased about your interest in our offer of the website vodle.it. With this privacy policy, we inform you, among other things, about the nature, scope and purpose of the personal data processed by us in the context of a website visit and about your rights as a data subject. This privacy policy refers to processing within the scope of our website. Separate information about the processing of your data when using our app can be found here.
The responsible body for data processing pursuant to Article 4 No. 7 GDPR is the Potsdam Institute for Climate Impact Research (PIK) e.V., Telegrafenberg A 31, 14473 Potsdam (hereinafter "we" or "us"), unless otherwise stated in this privacy policy.
If you have any questions or suggestions regarding data protection and the enforcement of your rights as a data subject, please contact us at any time using the following contact details:
Potsdam Institute for Climate Impact Research (PIK) e.V.
Telegrafenberg A 31,
14473 Potsdam
datenschutzanfrage@pik-potsdam.de.
Our data protection officer Dr.-Ing. Thomas Nocke can be reached at the following address:
Potsdam Institute for Climate Impact Research (PIK) e.V.
Telegrafenberg A 56
14473 Potsdam.
+49 331 288 2626.
In principle, you can use our website without providing separate personal data, such as registration, unless you access our app via the domain http://app.vodle.it or the button “my vodle”. However, some technical data is generated during use, which may indicate that you are a natural person. The following applies with regard to such data:
When our website is visited by users, we store certain data in so-called log files. A log file consists of
- the IP address of the requesting computer
- the date and time of access
- the name and URL of the file accessed
- the website from which access was made
- the operating system of your computer and the browser you are using
- the name of your Internet access provider
We collect and store the log files on the one hand for security reasons, in order to be able to trace cases of misuse of our service. A log file is only stored for the duration of your current session and is deleted as soon as you leave our website.
The processing of this data is based on Art. 6 para. 1 lit. f) DSGVO. Our legitimate interest here lies in the previously mentioned purposes.
You can contact us in various ways when you visit our website. If you decide to contact us, we may also process your personal data.
You can also contact us via the email address that can be found on our website. If you notify us at info@vodle.it, then we also process your personal data.
In the course of this communication process, we process at least your e-mail address and furthermore all information that you send us with your message.
The processing of your personal data when sending an e-mail to the named address occurs exclusively in order to answer your inquiry. The legal basis for this is Article 6 (1) lit. f) DSGVO. Our legitimate interest lies in the aforementioned purpose.
Unless explicitly stated otherwise in this privacy policy, only persons within our corporation will have access to your personal data. Furthermore, these persons must be responsible for processing the requests and have appropriate access to the IT system. In addition, we only use external service providers, apart from those explicitly mentioned, insofar as we cannot or cannot reasonably perform services ourselves. In principle, a transfer to third countries does not take place.
There are also statutory retention obligations that we must comply with insofar as they extend to us as a non-profit organization. Certain documents in accordance with Section 257 of the German Commercial Code (HGB) and Section 147 of the German Fiscal Code (AO), as well as in accordance with social insurance and labor law, may have to be retained. Data that you submit to us via email may be subject to these legal requirements. These documents may also contain personal data. Specifically, these are the following records:
Books and records, inventories, annual financial statements, individual financial statements pursuant to Section 325 (2a) of the German Commercial Code (HGB), consolidated financial statements, management reports, group management reports, the opening balance sheet as well as the operating instructions and other organizational documents required for their understanding, accounting records, documents pursuant to Article 15 (1) and Article 163 of the Union Customs Code. These documents shall be kept for 10 years.
Received commercial or business letters, copies of sent commercial or business letters, other documents, if they are relevant for taxation. These documents must be kept for 6 years.
The respective retention period begins at the end of the calendar year in which the last entry in the accounts, the inventory, the opening balance sheet, the annual financial statements or the management report, the received or sent commercial or business letter, the created accounting record, the created record or the other documents were created. The legal basis for this processing is Article 6 (1) lit. c) GDPR.
The General Data Protection Regulation guarantees you certain rights that you can assert against us – insofar as the legal requirements are met.
Article 15 GDPR – Right of access of the data subject:
You have the right to request confirmation from us as to whether personal data concerning you is being processed and, if so, what these are, as well as the detailed circumstances of the data processing.
Article 16 GDPR – Right to rectification:
You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you also have the right to request the completion of incomplete personal data – also by means of a supplementary declaration.
Article 17 GDPR – Right to erasure:
You have the right to request that we delete personal data concerning you without undue delay.
Article 18 GDPR – Right to restriction of processing:
You have the right to demand that we restrict processing.
Article 20 GDPR – Right to data portability:
In the event of processing based on consent or for the performance of a contract, you have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format, and to transmit this data to another controller without hindrance from us or to have the data transmitted directly to the other controller, as far as this is technically feasible.
Article 21 GDPR – Right to object:
You have the right, for reasons arising from your particular situation, to object at any time to the processing of personal data concerning you which is necessary on the basis of a legitimate interest on our part or to safeguard a task in the public interest, or which is carried out in the exercise of official authority.
If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defence of legal claims.
Article 77 GDPR Right to lodge a complaint with a supervisory authority:
You have the right to lodge a complaint at any time with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you believe that the processing of your personal data infringes applicable law.
If you have given us your consent, you have the right to revoke this consent at any time. This can be done by e-mail to datenschutzanfrage@pik-potsdam.de. This does not affect the lawfulness of the previous processing operations.
You have no contractual or legal obligation to provide us with personal data. However, without the data you provide, we are sometimes unable to offer you all our services.
Within the framework of our Website, when processing personal data, you will never be subject to automated decision-making that would have a legal effect on you or could affect you in any other way.
We may change this privacy policy from time to time. We will notify you of any changes by posting it here or by any other appropriate means.
Status: June 2022